Checklists for different roles in devroom team

[aleesteele]

This year, there are lots of new folks (including myself 👋 ) helping to organise this devroom. As we divide ourselves into different roles, we thought it would be helpful to create check-lists for each role, to help keep track of what folks need to do for each role. Maybe we can add these lists to the repository? So far in our organising pad, we've come up with the following tasks:

These roles are split between the door team (🚪) and stage team (💃 ). Within each group, there is a lot of room to help each other with tasks.

Start of Day Welcome (not a set role - does the 1st moderator does this?):

• Welcome + introducing room
• Introducing devroom team (everyone wave! 👋 )
• Sharing Code of Conduct ('reach out to any members of the devroom team - everyone is wearing yellow lanyards. X & X are our points of contact)
• Flagging links, posters, qr codes throughout the room (and online event - happening the following Saturday!)
• Flagging for speakers about timing ('X person will hold up a sign when you have 1 min, 30 sec?')

Moderator 💃 :

• Responsible for blocks of 2.5 hour sessions
• Introduce speaker and title of talk
• Supplying computer for presentation (if needed)
• Finding/flagging next speaker (reminder: don't tap your microphone!)
• Thanking speaker (after talk)
• Asking for questions from the audience (reminder: lightning talks have no questions, repeat questions into the microphone for the livestream)

Backup 💃 :

• Grabbing microphones for questions
• Back-up for social media role
• Helping to add mics to speaker (d

Social media 💃 :

• Overlaps with backup
• Posting between mastodon and twitter
• Takes pictures
• Tweeting about talks and retweet/retoot other people's

Camera tech 💃 :

• Responsible for starting and ending recording for talks
• Starting timer of talks
• Holding up timing for speakers (1min, 30sec signs?)
• Helping with connecting computer, mic speaker

Gatekeeper (2 for each session) 🚪: Standing by doors to stop people from coming in and out during talk times (to not disrupt speakers)

Feeder: Grabbing food and drinks for organising team (usually during afternoon)

[aleesteele]

Learnings from facilitating devroom today:

• Bring food(?)
• Opening chat: welcome! (maybe a bit about the devroom? didn't do this), about program (mix of lightning talks and longer talks - mentioned nothing about ), code of conduct, link to eve meeting information, qr code for info, best practices for being in the room, introducing organisers, blue shirt people are the gatekeepers, reminder about how to move around the room
• Utilise the sign to ask folks to repeat their questions (stay close to the screen/stage)
• Speaker shares/repeats
• Round of applause

different styles of moderation (i like the second!)

• introducing them for them (saying name & title) vs people introduce themselves
• we help to choose questions vs they choose their own questions

difficult for people to remember to repeat their question – maybe someone is always staying in front of the stage?